How to hold a successful event

When to hold your event

Choose your date carefully. Our official breakfast week is Monday 20th February to Sunday 26th February 2012, but your breakfast should be on a date and time that suits you, and the people that you want to involve. Ask a few people to check that you are not clashing with a date that’s important for your target audience.

Where to hold your event

Find a venue, free of charge if possible, which is big enough for the number you want to invite and convenient for your guests. It should have a kitchen and washing up facilities.

Who to invite

Who do you want to invite? Make sure that you have the invitations ready in good time.

How much should you ask for?

How much to charge for your breakfast will depend on how much you pay for your ingredients and other costs. Don’t forget to split the costs of non-food items across the number of breakfasts you serve. We suggest a donation of £2 - £5 per breakfast on top of all your costs.

What else?

What can you do at the same time as your breakfast, to raise more funds for the charity? For example BRX (Business Exchange) auctioned off member’s professional expertise and raised a total of £1,000 in two breakfast events. Could you include a raffle, a bring and buy sale, auction of promises?

Money stuff

It’s a good idea to keep a record of all your expenditure. Keep your receipts, and make a list of any donations, including gifts in kind (gifts of goods, rather than cash.)

To keep your costs to a minimum:

Find a free venue.
Ask a local company, shop or supermarket to sponsor the food for your breakfast.
Ask for sponsorship of incidentals like napkins, cleaning materials, raffle prizes, and printing.

You will need plenty of cash bags and a float.

Publicity

Please email Feed The Children (UK) if you would like any posters or leaflets.

Tell your local press; tell them where your breakfast is, what time, who will be there, why you are doing it, and how much you hope to raise for Feed The Children (UK).

Please run any promotional material you produce by us, if you intend to use our logo.